Proposal Administrator

Job Number: 9833

External Description:

Exciting Things are Happening at NORESCO!

As one of the largest energy services companies in the U.S., NORESCO utilizes design-build and performance-based contracting vehicles to deliver energy and maintenance savings and significant infrastructure upgrades to existing facilities.

NORESCO develops energy infrastructure and efficiency solutions to meet each customer’s individual financial, technical, operational, and sustainability objectives through a variety of project delivery methods and contract structures including Energy Savings Performance Contracts (ESPC), , Energy/Efficiency as a Service (EaaS) and Public-Private Partnerships (P3). In many cases these design-build projects are fully or partially funded through a combination of reduced operating costs and capital expenditures. It takes a unique combination of curiosity, creativity, collaboration, and technical ability to identify, develop, and implement solutions that include reliable sources of energy, resiliency, efficiency, decarbonization, renewable energy, and sustainability.

At NORESCO, we pride ourselves on the excellent relationships we maintain with our customers. We earn their trust and respect through listening and timely response to their needs and concerns. These relationships, along with hiring the best people and providing an environment where those people can do their best work to impact energy efficiency and slowing climate change. That is why NORESCO is a leader in the energy industry.

NORESCO is a Carrier Company. We offer competitive compensation and benefits packages.

About This Role

NORESCO is seeking a Proposal Administrator for our Energy Solutions (ES) group. The Proposal Administrator coordinates and manages the proposal development process from start to finish.

This role ensures compliance with RFP requirements, organizes timelines, and facilitates collaboration between sales, technical teams, and management. Responsibilities include preparing proposal documents, maintaining version control, tracking deliverables, and supporting quality reviews to ensure submissions are accurate, complete, and customer-focused.

Key Responsibilities

• Collaborate with a multi-disciplinary team including sales, development, engineering, and other personnel on the writing, editing, document management, and production of proposals, detailed energy audits, presentations, and other customer communications.
• Review and provide editorial support for proposal content prepared by technical team members to ensure clarity, accuracy, and compliance.
• Work with team members on customer needs assessments, proposal win themes, and storyboarding to develop compelling and competitive submissions.
• Analyze solicitation requirements and establish proposal standards to ensure full compliance with procurement guidelines.
• Conduct research and coordinate with other departments to address proposal requirements effectively and craft persuasive, differentiating responses.
• Participate in customer presentation preparation, including slide development and supporting materials.
• Collaborate with Marketing to develop regional project references, resumes, and other boilerplate content for proposals.
• Build expertise in processes and procurement requirements associated with energy savings performance contracting and other contracting methods.
• Manage the procurement of supplies and resources required for document production.

Required Qualifications

• Bachelor’s degree
• 5+ years of experience in proposal development, technical writing, or project coordination.

Preferred Qualifications

• Bachelor’s degree in English, Communications, Journalism, or Marketing preferred.
• Proposal writing and production experience preferred.
• Bachelor’s degree in English, Communications, Journalism, or Marketing preferred.
• Proposal writing and production experience preferred.
• Advanced skills in Microsoft Word and PowerPoint for proposal development and presentations.
• Familiarity with SharePoint for document management and version control.
• Experience with Adobe Creative Suite applications (e.g., InDesign) for layout and design.
• Familiarity with the Shipley proposal process and best practices.
• Excellent writing, editing, and proofreading skills for technical and marketing content.
• Ability to craft persuasive, compliant, and differentiating responses to RFP/RFQ requirements.
• Strong attention to detail with the ability to consistently meet deadlines.
• Skilled in prioritizing tasks and managing multiple proposals simultaneously under tight timelines.
• Effective communication skills and ability to work collaboratively with multi-disciplinary teams (sales, engineering, marketing, legal).
• Ability to work independently while maintaining team alignment.
• Willingness to work outside normal business hours on occasion to meet proposal deadlines.
• Dependable, with excellent attendance, professional attitude, and ability to multi-task.
• Prior work with multi-disciplinary teams preferred in the energy services or construction industries.
• Prior collaboration with firms or team members outside one’s own company preferred.
• Experience leveraging AI tools for content development, data analysis, or process automation particularly in proposal writing, compliance checks, and quality assurance.
• Some travel may be required.

Job Number: 30200490

Community / Marketing Title: Proposal Administrator

Location_formattedLocationLong: Arizona, US