Coordinator Supervisor

About Automated Logic 

Automated Logic is a world leader in building automation and related energy solutions. For more than 40 years, we have been dedicated to designing easy-to-use building automation systems that provide the highest possible energy efficiency, while ensuring occupant comfort. Automated Logic products can be found in highly advanced green building solutions across countless industries and in all corners of the globe. Our building automation systems are an integral component in LEED certified buildings. Automated Logic is a part of Carrier, a leading provider in building systems industries worldwide.

This role can work anywhere in the US; however, preference will be given to candidates that sit near an Automated Logic (ALC) Office.

About the position

We are seeking a skilled and reliable Coordinator Supervisor to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.

Key Responsibilities

• Manage the team of project coordinators, that oversee billing processes monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third party systems.

• Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.

• Work closely with internal staff to resolve any project related issues and concerns.

• Assist in subcontractor communication, to include subcontract lien waivers, resolution of open payables issues, certified payroll, etc.

• Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/Davis Bacon requirements.

• Assist in ad-hoc/non-standard SOV creation as needed.

• Work under moderate supervision to support coordinators, operational, sales, and customer specific nuances for compliance and support.

Required Qualifications

• High School Diploma or GED.

• 2+ years of work experience in an operational support capacity (billing/invoicing, financial analysis) and experience working with cross-functional teams.

Preferred Qualifications

• Bachelor’s degree in business, accounting or finance.

• Leadership experience for owning end to end processes – specifically in financial operations.

• Experience managing a team.

• Financial analysis experience.

• HVAC industry experience.

• Hands-on expertise with industry-standard CRM and ERP systems, specifically Salesforce, MSD, SAP, and Ariba.

• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

• Excellent written and verbal communication skills, with the ability to effectively share information to a broad range of stakeholders.

• Demonstrated ability to build and sustain consultative, long-term relationships as a trusted business partner.

• Ability to work and adapt in a dynamic evolving work environment.