Project Coordinator
Job Number: 10150
External Description:
About Automated Logic
Automated Logic is a world leader in building automation and related energy solutions. For more than 40 years, we have been dedicated to designing easy-to-use building automation systems that provide the highest possible energy efficiency, while ensuring occupant comfort. Automated Logic products can be found in highly advanced green building solutions across countless industries and in all corners of the globe. Our building automation systems are an integral component in LEED certified buildings. Automated Logic is a part of Carrier, a leading provider in building systems industries worldwide.
About the position
We are seeking a skilled and reliable Project Coordinator to join our team. The ideal candidate will have a strong background in project billing, excellent communication skills, and the ability to manage multiple tasks efficiently.
Key Responsibilities:
Create accurate AIA invoices or service billings monthly per customer invoicing schedules and/or requirements (Lien Waivers, Sworn Statements, Stored Materials, etc.) and upload as required to third party systems.
Work with customers and collections/cash applications department for collecting payments, cash application support, unapplied cash cleanup, and resolving disputes.
Work closely with internal staff to resolve any project related issues and concerns.
Assist in subcontractor communication, to include subcontract lien waivers, resolution of open payables issues, certified payroll, etc.
Oversee OCIP/CCIP process, as well as timesheet/payroll submittal through MSD and assist in Prevailing Wage/ Davis Bacon requirements.
Assist in ad-hoc/non-standard SOV creation as needed.
Work under moderate supervision to support operational, sales, and customer specific nuances for compliance and support.
Office administrative duties, including mail assortment, local phone support, and ordering office supplies.
Required Qualifications
Highschool diploma or GED
2+ years of work experience in supporting operations or service teams
Preferred Qualification
Bachelor’s degree preferably in business, accounting or finance.
Notary experience or willingness to obtain notary certification
HVAC or construction industry experience.
Knowledge and experience in Microsoft Office Suite (Word, Excel, etc.)
Salesforce, Microsoft Dynamics (MSD), SAP and Ariba experience.
Excellent communication, both written and oral.
Able to build strong relationships across functions.
Ability to work and adapt in a dynamic evolving work environment.
Job Number: 30203794
Community / Marketing Title: Project Coordinator
Location_formattedLocationLong: Illinois, US