Executive Assistant to Senior Vice President/Chief Legal Officer
Job Number: 11991
External Description:
About this role
Carrier WHQ has an exceptional opportunity for a highly organized Executive Assistant to support our Chief Legal Officer and the Legal organization at our world headquarters in Palm Beach Gardens, FL.
The ideal candidate possesses strong decision-making and problem-solving skills and the ability to build trust while managing highly sensitive, confidential, and legally privileged information.
This role will be perfect for you if you…
- Have a proven track record of communicating effectively and collaborating across all levels of a global organization
- Can appropriately safeguard confidential and privileged information using discretion and sound judgment
- Able to successfully manage and execute a wide range of administrative tasks while anticipating the needs of a senior executive
The Executive Assistant plays a pivotal role in supporting Carrier’s Chief Legal Officer, a member of the Executive Leadership Team (ELT) who reports directly to the Chairman & CEO. This role demands an extraordinary professional who thrives in a high-performance environment and demonstrates the highest level of integrity, discretion, and responsiveness.
The Executive Assistant should be highly organized, detail-oriented, and capable of managing a wide array of priorities in a fast-paced, global setting, and will proactively support executive-level initiatives, including coordination with internal leaders, the Legal leadership team, outside counsel, and other external partners, and the planning of high-stakes meetings and travel.
This is an onsite role in Palm Beach Gardens, requiring flexibility to extend beyond normal working hours as needed to support the executive’s demanding schedule and assist in achieving their goals.
Key Responsibilities
- Maintain schedules for meetings and conferences, adjusting proactively based on dynamic priorities
- Schedule domestic and international travel, complete detailed meetings and travel itineraries, and monitor and complete expense reports in a timely manner
- Consolidate reports and materials for executive meetings, including Legal leadership team meetings, ELT sessions, and senior business reviews
- Coordinate logistics and materials for Board of Directors and committee meetings in partnership with the Corporate Secretary’s office and other Legal team members
- Manage logistical arrangements for leadership meetings and off-sites to ensure seamless execution
- Serve as a trusted point of contact for the Legal organization, ELT peers and their Executive Assistants, outside counsel, and external partners, representing the executive in a professional and effective manner
- Handle sensitive, confidential, and privileged information, including legal matters, with the utmost discretion and professionalism
- Analyze and triage complex information requests, escalating and prioritizing based on urgency and business impact
- Support Legal department initiatives, communications, and special projects as assigned
- Other administrative support and special projects
Basic Qualifications
- High School Diploma or GED.
- 7+ years of proven experience supporting senior C-suite or global corporate executives.
- Willing and able to accommodate executive priorities outside standard business hours.
Preferred Qualifications
- Bachelor’s degree
- Experience supporting a senior legal executive (e.g., General Counsel or Chief Legal Officer) or working in a corporate legal department or law firm
- Experience in a large corporation and/or a publicly traded company
- Familiarity with Board of Directors and committee meeting support
- Demonstrated ability to manage sensitive and privileged information with the utmost discretion
- Proficiency in the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word, and Teams) and Zoom
- Effective written and verbal English communication skills, with meticulous attention to detail and a professional, consistent tone at all organizational levels, including senior leadership
- Sound judgment, prioritization, and time management in high-pressure situations
- Organizational skills to manage logistics and plan for key leadership events, executive meetings, and business reviews
- Experience coordinating company or customer events that involve senior-level stakeholders
- Flexible and adaptable in navigating changing priorities and tasks in a fast-paced environment
- Self-motivated with the ability to exercise initiative and work independently
- Proven ability to multi-task effectively across a variety of assignments
Additional information
- Must have unrestricted authorization to work in the USA.
- No visa sponsoring available.
Job Number: 30221441
Community / Marketing Title: Executive Assistant to Senior Vice President/Chief Legal Officer
Location_formattedLocationLong: Florida, US