Executive Assistant
Job Number: 9992
External Description:
About this role
Carrier Americas Light Commercial HVAC Solutions and Comfort Solutions has an excellent onsite opportunity for a highly organized individual to support 3 executive leaders at our headquarters located in Palm Beach Gardens, FL area. The ideal candidate possesses strong decision-making and problem-solving skills and the ability to build trust while managing highly sensitive and confidential information.
We are looking for an Executive Assistant with a proven track record of effectively communicating while working collaboratively across all levels in a global organization, appropriately safeguarding confidential information using discretion and being able to successfully manage and execute range of administrative tasks this role may be a perfect fit for you.
If you’re comfortable in a high-performing, fast-paced environment and can adapt quickly to produce quality work with unquestionable integrity we’d love to speak with you regarding becoming a member of our team!
Key Responsibilities
- Maintain schedules for meetings and conferences as well as adjust based on dynamic priorities
- Schedule domestic and international travel arrangements using Concur, complete detailed meeting and travel itineraries, and monitor and complete expense reports in a timely manner
- Consolidate reports and materials for executive meetings, including senior business reviews
- Manage logistical arrangements for leadership meetings to ensure a seamless execution
- Analyze complex information requests with the utmost confidentiality and professionalism
- Interface with all levels of the organization and with external customers in a professional and effective manner
- Completing purchase orders on Ariba software
- Other administrative support and special projects
Required Qualifications
- High School Diploma or GED
- 6 + years of administrative experience supporting senior executives and C-suite leaders in a large corporate environment
- 1+ years experience using ERP systems /software for booking and/or purchase orders
- 3+ years of advanced computer skills in Microsoft Office suite including Outlook, PowerPoint, Word, and Excel
Preferred Qualifications
- Associate's or Bachelor’s degree
- Experience with Ariba and Concur systems
- Flexible and adaptable in dealing with changing priorities and tasks
- Experience coordinating company or customer events with senior-level customers
- Outstanding English communication (verbal & written) skills at all levels of the organization, including senior leadership
- Handle confidential information and work in a fast-paced environment
- Attention to detail
- Multi-task on a variety of assignments
- Self-motivated and have the ability to exercise initiative and work independently
Job Number: 30201856
Community / Marketing Title: Executive Assistant
Location_formattedLocationLong: Florida, US